Calendly vs HubSpot: Reviewed In 2024

With appointment and scheduling tools like Calendly and Hubspot, you can ensure smooth scheduling and meetings.

These two tools offer similar services by allowing you to set up and book meetings, appointments, and events seamlessly. However, there are still differences between them.

Calendly and HubSpot are efficient and reliable meeting and scheduling tools. Regardless, you will still need help and guidance to choose the one that perfectly fits your needs.

In this article, I will compare the two tools (Calendly and Hubspot) and share information to help guide you in choosing the best tool for your work.

What is Calendly

Calendly is an automated scheduling software that empowers individuals and businesses to easily book meetings or events in seconds. By connecting your calendar and highlighting your availability, Calendly allows clients or customers to choose a convenient time to meet. It also automates sending reminders and meeting links to participants. With Calendly, you can minimize the hassle of scheduling meetings, saving you valuable time.

What is HubSpot

HubSpot is primarily an inbound marketing and sales platform that offers businesses tools for social media marketing, content management, web analytics, landing pages, customer support, and SEO. Ultimately, HubSpot helps businesses generate leads and convert them into paying customers. Among its various features, HubSpot also offers a scheduling tool to provide appointment booking options for clients or customers. Similar to Calendly, you can create scheduling pages with HubSpot for clients to book meetings with you.

Calendly vs Hubspot: Comparison Table

Features	Calendly	Hubspot
Automation	Yes	Yes
Integrations	Yes	Yes
Custom notification	Yes	Yes
Team scheduling	Yes	Yes
Calendar management	Yes	Yes
Booking page	Yes	Yes
Starting price	$12/seat per month	$20/seat per month
Shareable scheduling links	Yes	Yes

Calendly vs Hubspot: Pricing

Calendly Pricing

Basic: Free

Standard: $12 per user per month, billed monthly

Teams: $20 per user per month, billed monthly

Enterprise: Starts at $15k per year

Hubspot Pricing

Basic: Free

Starter: Starts at $20 per month per seat, billed monthly

Professional: Starts at $890 per month, billed monthly

Entreprise: Starts at $3600 per month, billed monthly

Calendly vs Hubspot: Feature Comparison

Key features of Calendly

• CRM integration
• Website booking
• Fast link sharing
• Meeting workflows and polls
• Reporting and analytics
• Custom availability
• Easy scheduling
• Group Scheduling
• Lead routing
• Integrations for sales, marketing, customer success, education and IT.
• ATS integrations
• Recruiter management

Key features of Hubspot

• Automatic syncing with Google Calendar and Office 365
• Round-robin and group meeting link options
• Shareable scheduling links that can be emailed or embedded on your website
• CRM integrations
• Automated admin work
• Scheduled appointment with multiple people

Calendly vs Hubspot: Pros and Cons

Calendly Pros and Cons

Pros

• Simple, elegant and modern interface
• Fully optimized for all devices
• All-in-one scheduling & meeting tool
• Seamless integration
• Access to create multiple event types
• Customizable availability
• Automated reminders and notifications

Cons

• Limited customization options
• Dependency on Internet connectivity
• It takes extra time and effort to master the use of advanced features.
• The free version is limited to an extent
• Not convenient for recurring bookings

Hubspot Pros and Cons

Pros

• All-in-one solution
• Free CRM
• Customization options
• Real-time lead behavior notifications
• Personalized email sequences

Cons

• Expensive per-user plans
• Mixed opinions on the ease of use
• Occasional glitches
• Limited email capabilities

Choosing between Calendly and HubSpot

Both Calendly and HubSpot are valuable tools for streamlining your appointment and meeting scheduling. The key factor to consider is which one offers more features to expedite your scheduling process.

Calendly is a dedicated scheduling tool with a focus on simplicity and efficiency. It boasts a wider range of features designed to streamline your scheduling process, making it a strong choice for those prioritizing ease of use. While Calendly offers a more affordable pricing option, it's important to consider your specific needs and budget.

HubSpot, on the other hand, is a Customer Relationship Management (CRM) platform that includes a scheduling tool as one of its many features. While it's a powerful tool overall, Hubspot's scheduling functionality might not be as comprehensive as Calendly's. This could lead to limitations if you require a highly customizable scheduling experience.

Ultimately, the best choice depends on your specific needs. If streamlining your scheduling process is a top priority, Calendly's dedicated features might be ideal. However, if you need a comprehensive CRM solution with scheduling as a secondary feature, HubSpot could be a good fit.

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